8/21/2024 PTCO Meeting Minutes

Sagebrush PTCO August 21st Meeting MINUTES: 

August 21st, 2025

Meeting Start: 6:30PM                                                                                           

1. Welcome: Call to order Sam 6:30 PM

2. Introductions

   1. Name, Kid(s), and something you did last summer.

   2. Sam- President

   3. Holly- President

   4. Theresa- vice president

   5. Haley- Vice President

   6. Meaghan- Treasurer

   7. Chris Powell- Principal

   8. Jess- Co Secretary

   9.  Laura- 1st and 2nd grade

   10. Analine- 2nd grader

3. Principal Report

   1. 322 kids (303 not including preschool) 

   2. Theme for the year is Believe: research shows that some of the biggest indicators for kids success is centered around teachers and kids' beliefs in their ability. Focusing on assets to increase belief 

   3. First fire drill on the 20th- successful. Required to do it every month, one has to be within the first 10 days of school

   4. STAR testing began this week 3-5 (reading and math)-coming out to parents via powerschool mid sept. First indicator of the year for achievement and groups will be planned based on results Grades K-2 start next week. Computerized adaptive test

   5. Strategic success plan: Literacy goal: score proficient or above in CMAS from 25.6 to 41%/K-2 will increase from 35%-48% , whole well being goal: belonging- screener in fall and spring asking if kids have a trusted adult at school and feel they belong/new at sagebrush lunch bunch to increase belonging for new kids, Discipline Goal:discipline referrals should be reflective of population (14% black, 28% hispanic etc., gender, SPED, G&T) Action steps: utilizing social emotional tech and behavior tech. School wide goal for staff is around reading goals based on STAR reading and CMAS (3-5)/ Star K-2)

   6. New decals on windows

Teacher’s Moment (if present)- None Present

4. Bingo Committee Report

   1. Bingo Night Updates

      1. Current Balance: $105

      2. PIzza (5 donated, $7.99 for a large):  10

      3. $200

      4. Reimbursement for expenses

   2. Handling the cash drawer     

5. Officer Reports

   1. Treasurer Report

      1. Budget for 2025-2026

         1. Carrying over $15K from last year

         2. Should have approximately $35576 for the year

         3. $16K for school grants (used to fund a para to supervise lunch and recess)

         4. $1K classroom/specials

         5. $12K for hospitality (for school staff)

         6. $12K operating costs

         7. $1540 Ameritowne

         8. $200 CMAS prizes

         9. $800 field day inflatable.

      2. Insurance

   2. Presidents Report

      1. Holly

         1. Grant Requests

            1. 4th grade: Inhouse field trip with Golden History Museum $270 (game that shows the impact of agriculture/mining/rivers had an impact on the state)

            2. 4th grade: Colorado Hx Museum $137.50 (cost of buses, the museum is free)

            3. 4th grade: Class T shirts $600

         2. Run4Funds

            1. All grades will get shirts in different colors

         3. PTCO Newsletter

            1. Sam will do intro

         4. Decisions made over the summer and via text message

            1. BINGO night expenses

            2. Dates for next year

            3. Spirit Nights 

      2. Sam

         1. Magnets

            1. Magnets ready tomorrow

         2. SOS Nights

            1. All scheduled except for April

            2. December 18- LAVA Island? Therese will talk to them.

         3. Parents Council Training

            1. Coming up for Treasurer and Meaghan will go

6. Old Business

   1. Badges for Board Members

      1. Ms. Montano- Does she have a pin maker? Can she help us make them?

7. New Business

   1. Texas Roadhouse has a fundraising opportunity in selling gift cards.

   2. Multi-Cultural Night

   3. Open to the floor

      1. How to get more people at the PTCO Meeting?

         1. Door Prize 

         2. Interpreter 

      2. Issues with safety

         1. Kid burnt their hand on the monkey bars

         2. Concerns around safety of kids in the heat during recess. District rule is colder than 20 degrees (including wind chill) is indoor recess. No rule for high heat but allow kids to bring their water

      3. If there is a lockdown alerts will come from Sagebrush if it’s school specific and from the district if it is district wide. (ex: delayed dismissal due to lightening)

      4. New Marquee in Color next month.

      5. Most clubs will start the week of or after labor day:

         1. Destination Imagination (Thursdays and Mondays starting Jan)

         2. Math Challenge- Ms Eckert

         3. Drama Club- 

         4. Girls on the Run

         5. Battle of the Books

         6. Intramurals 

         7. Art club

         8. Vocabulary Club for Second language learners

         9. All teacher meetings are on Wednesdays which has opened space for clubs.

      6. Close Meeting 8:00 PM Next meeting is Sept 11 (also picture day)